Procurement & Purchase Authorization

Observance of Laws/Regulations

All contracts and dealings between HSSBC and its vendors shall be conducted in a manner that avoids the violation of any applicable laws, rules, or regulations, and the appearance of impropriety.

Authorized Agreement/Contract Signatory

Supply vendors will not request that a direct care provider or other health authority member other than a HSSBC representative from Supply Chain, sign any agreement or contract. All contracts, subsidiary agreements and/or renewals must be approved and signed by the authorized HSSBC contracting officer or designate as per policy. Agreements or contracts that are signed by an unauthorized agent may not be enforced.

Licenses/Permits/Certificates

Vendors are responsible for obtaining and maintaining any and all licenses, permits, and certificates as required by all applicable federal, provincial, and local laws, rules, and regulations.

Group Purchasing

HSSBC is a Group Purchasing Organization (GPO) member and is therefore able to access group purchasing agreements.

Contracting and Procurement

HSSBC contracts with vendors through a central Sourcing & Purchasing function. Vendors are requested to contact HSSBC when directed to pursue contracts. HSSBC purchasing is organized by product/service speciality into cross functional teams referred to as Centres of Excellence. Purchase orders for supplies, equipment and services may only be issued through the Procurement area.

Purchasing Authorization

A Supply Chain purchase order is required for the purchase of goods, equipment and services except for office supplies, pharmaceuticals, food services, and routine maintenance/repair/operations supplies purchased through the Supply Chain Procurement office. HSSBC does not accept any responsibility for payment of invoices for supplies, equipment and services ordered without a properly authorized purchase order number. Please call HSSBC Purchasing if you have any question about the authenticity of a purchase order.